How We Work with Planners, Caterers, Venues & Coordinators
Collaboration Strategies for Seamless Events
We know the best events aren’t just about great drinks. They’re about great teamwork. Whether it’s a wedding, a corporate celebration, or a backyard party, smooth service happens when every vendor and venue is in sync.
We’re lucky to work with a fantastic mix of planners, caterers, coordinators, and venues, all doing their part to make sure the client’s experience is seamless from start to finish. Our job? To make the bar the easiest part of the day for clients and fellow event pros alike.
Clear Communication from the Start
Once we’re brought onto an event, the first thing we do is get clear on the details with the main point of contact. That might be the wedding planner, the caterer, or the client directly.
We make sure to lock in:
The event timeline
Setup and breakdown logistics
Service flow, especially around key moments like cocktail hour, toasts and send-offs
This upfront planning keeps everyone on the same page and helps avoid those last-minute “wait, who’s doing what?” surprises.
Understanding the Event Flow
Every event has its own rhythm, and we like to make sure our service fits right in. Whether it’s a cocktail hour before the ceremony, a champagne toast before speeches, or last-call drinks before the final dance, we’re happy to adjust our timing so the bar is always working with the flow, not against it.
When the whole team knows what’s happening and when, the event just feels smooth. and your guests can feel the difference.
Working Alongside Caterers
A lot of the time, caterers bring us in specifically so they don’t have to worry about drinks. We don’t do food, and they don’t have to handle the bar. Simple as that.
That said, we always make sure our setup and service are coordinated with theirs, especially when it comes to:
Working diligently in advance to ensure we have the same details on the vent flow
Making sure our bar location plays nicely with their food stations or service areas
Keeping an eye on the timeline so food and drinks feel like part of the same experience
Maintaining a clean and professional setup that matches the vibe of the event
Good vendors stick to their lanes, but great vendors still know how to stay in sync.
Professional, Friendly, and Ready for Anything
We show up early, fully prepped, and ready to roll with the punches (because, let’s be real, events rarely go 100% according to plan). We’re all about clear communication, great service, and making sure the drinks are one thing no one has to think twice about.
Our goal is to make planners, caterers, venues, and coordinators look good. Why? When the whole team shines, the event can’t help but be a success.
Let’s Work Together
Whether you’re planning your first event or your hundredth, Drink Slingers is here to make sure the bar side of things runs smooth, looks sharp, and leaves guests smiling — just like we’ve done at over 1,000 events and counting.
If you’re a planner, caterer, venue, or coordinator looking for a reliable bar team, we’d love to connect!
Slide show represents a collaboration with The Arlo Venue for their “Date Night”
Images by Sarah Tribett Photography, Catering by SOHO Catering & Consulting, Planning & Design by Simply XO Events
See the entire vendor list HERE.